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DATA PRIVACY CONSENT FORM
(For Applicants, Cadets and Alumni)
MOL Magsaysay Maritime Academy puts premium value
to the privacy and security of personal data entrusted by its stakeholders
(e.g. cadet, alumni, other affiliates and non-affiliates) for legitimate
purposes.
We aim to comply with the Data Privacy Act of
2012 (DPA) and cooperate fully with the National Privacy Commission (NPC). We
regard your privacy with utmost importance. MMMA is committed to meeting both
your personal privacy, which is important to us, and ensuring that our genuine
and legitimate interests as an educational institution and our ability to fully
and effectively carry out our responsibilities as such are met.
In this Form, the terms, “personal data” and “information” are
used interchangeably. When we speak of “personal data”, the term includes the
concepts of personal information, sensitive personal information, and
privileged information. The first two are typically used to distinctively
identify you. For their exact definitions, you may refer to the text of the DPA
Processing
of Personal Data
A.
Collection of Information
We collect your personal data that include those
you provide us during your application for admission, information we acquire or
generate upon enrolment and during the course of your stay with us.
1.
Information you
provide us during your application for admission
Upon application for admission, we collect
information about personal circumstances and contact information such as – but
not limited to – name, your email address, telephone number and other contact
details, family history, previous academys attended, academic performance,
disciplinary record, medical record, etc.
2.
Information we
acquire or generate upon enrolment and during the course of your stay with us
Upon enrollment and during the course of your
stay with us, we collect information on your academic or curricular
undertakings, the classes you enroll in and scholastic performance, attendance
record, medical record, etc. We will also collect information for and in
relation to co- curricular matters, such as outreach activities, as well as
extra-curricular activities, such as membership in cadet organizations,
leadership positions and participation and attendance in seminars, competitions
and programs. We will also collect information in connection with any
disciplinary incident, including accompanying sanctions that you may be
involved in.
B.
Access
to Information
Your personal information is accessed
and used by MMMA, specifically the Admission and Marketing, Office of cadet
affairs, and Registrar and Records personnel who have legitimate interest in it
for the purpose of carrying out their mandated duties.
We use and share your information as
permitted or required by law to pursue our legitimate interests as an educational
institution, including a variety of academic, administrative, historical, and statistical purposes.
Some examples of situations when we
may use your information to pursue our legitimate interests as an educational
institution are as follows:
1. evaluating applications for admission to MMMA;
2. processing confirmation of incoming cadets in preparation for
enrollment;
3. recording, generating and maintaining cadet records of academic,
co-curricular and extra- curricular progress;
4. establishing and maintaining cadet information systems;
5. sharing of grades between and among faculty members, and others
with legitimate official need, for academic deliberations;
6. processing financial assistant, grants and other forms of
assistance;
7. investigating incidents that relate to cadet behavior and
implementing disciplinary measures;
8. maintaining directories and alumni records; compiling and
generating reports for statistical and research purposes;
9. providing services such as health, counseling, information
technology, library, sports/recreation, transportation, safety and security;
10. managing and controlling access to campus facilities and
equipment;
11. communicating official academy announcements; sharing marketing
and promotional materials regarding academy-related
functions, events, projects and activities;
12. soliciting your participation in
research and non-commercial surveys;
C.
Sharing
of Information
Some examples of when we may share or
disclose your personal information to others include:
1.
posting of class lists and class
schedules in academy bulletin boards or other places within the academy;
2.
sharing of information to persons,
including parents, guardians or next of kin, as required by law or on a
need-to-know basis as determined by the academy to promote your best interests,
or protect your health, safety and security, or that of others;
3.
providing academic institutions,
companies, government agencies, private or public corporations, or the like,
upon their request, with scholastic ranking information or certification of
good moral character for purposes of admission
4.
sharing information to potential
donors, funders or benefactors for purposes of scholarship, grants and other
forms of assistance;
5.
distributing the list of graduates
and awardees during commencement exercises;
6.
reporting and/or disclosing information to the
NPC and other government bodies or agencies (e.g., Commission on Higher
Education);
7.
sharing information for accreditation
and academy ranking purposes
8.
responding to inquiries verifying
that you are a bona fide cadet or graduate of the academy;
9.
conducting research or surveys for
purposes of institutional development;
10.
sharing your directory information to
the academy’s alumni association;
11.
intend to use your personal
information for purposes other than our legitimate interests
12.
publishing academic, co-curricular
and extra-curricular achievements and success, including honors lists and names
of awardees in academy bulletin boards, website, social media sites and
publications;
13.
sharing your academic accomplishments
or honors and co-curricular or extracurricular achievements with academy you
graduated from or was previously enrolled in, upon their request;
14.
marketing or advertising to promote
the academy, including its activities and events, through photos, videos,
brochures, website posting, newspaper advertisements, physical and electronic
bulletin boards, and other media;
15.
publishing communications with
journalistic content, such as news information in MMMA’s publications, social
media sites and news and media organizations
Data
Protection
We shall implement reasonable and
appropriate organizational, physical, and technical security measures for the
protection of personal data which we collected.
The security measures shall aim to
maintain the availability, integrity, and confidentiality of personal data and
are intended for the protection of personal data against any accidental or
unlawful destruction, alteration, and disclosure, as well as against any other
unlawful processing
We only permit your data to be accessed or
processed by our authorized personnel who hold such information under strict
confidentiality. We restrict access to information to just anyone who like to
know/obtain such information without justifiable ground.
Any data security incident or breach
that comes to the knowledge of MMMA will be recorded and reported as required
by law. MMMA will take all necessary and reasonable steps to address such
incident or breach and mitigate any negative effect of such incident or breach.
If there is strong suspicion that an incident affects your personal
information, MMMA will notify you of such incident in an appropriate manner.
Confidentiality
After successfully completing your degree program
at MMMA and you are already an alumnus, your personal information remains
private/confidential.
Our employees shall operate and hold
personal data under strict confidentiality. They are required to sign
non-disclosure agreements and are have received training on the company’s
privacy and security policies to ensure confidentiality and security of personal
data.
Right to Privacy
As provided by the Act, you may object to the
processing of your personal data, request to access your personal information,
and/or have it corrected, erased, or blocked on reasonable grounds. For the
details of your rights as a data subject, you can get in touch with our Data
Privacy Officer at contact details below or at National Privacy Commission at
https://privacy.gov.ph/. MMMA will
consider your request and reserves the right to deal with the matter in
accordance with the law.
Contact Information
If you have further questions or
concerns regarding your privacy rights, this Consent Form or any matter
regarding the Data Privacy Act of 2012, you may contact our Data Protection
Officer through the following details:
The Data Protection Officer
Tel. No.: +632 3178093492 or (046)481 4800 local 4914
Email Address: dpo@mmma.edu.ph
Consent
I have read this form, understood its
contents and consent to the processing of my personal data. I understand that
my consent does not preclude the existence of other criteria for lawful
processing of personal data and does not waive any of my rights under the Data
Privacy Act of 2012 and other applicable laws.
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