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DATA PRIVACY CONSENT FORM
(For Applicants, Cadets and Alumni)
MOL
Magsaysay Maritime Academy puts premium value to the privacy and security of
personal data entrusted by its stakeholders (e.g. cadet, alumni, other
affiliates and non-affiliates) for legitimate purposes.
We
aim to comply with the Data Privacy Act of 2012 (DPA) and cooperate fully with
the National Privacy Commission (NPC). We regard your privacy with utmost
importance. MMMA is committed to meeting both your personal privacy, which is
important to us, and ensuring that our genuine and legitimate interests as an
educational institution and our ability to fully and effectively carry out our
responsibilities as such are met.
In
this Form, the terms, “personal data” and “information” are used
interchangeably. When we speak of “personal data”, the term includes the
concepts of personal information, sensitive personal information, and
privileged information. The first two are typically used to distinctively
identify you. For their exact definitions, you may refer to the text of the DPA
Processing
of Personal Data
A. Collection
of Information
We
collect your personal data that include those you provide us during your
application for admission, information we acquire or generate upon enrolment
and during the course of your stay with us.
1. Information
you provide us during your application for admission
Upon
application for admission, we collect information about personal circumstances
and contact information such as – but not limited to – name, your email
address, telephone number and other contact details, family history, previous
academy attended, academic performance, disciplinary record, medical record,
etc.
2. Information
we acquire or generate upon enrolment and during the course of your stay with
us
Upon
enrollment and during the course of your stay with us, we collect information
on your academic or curricular undertakings, the classes you enroll in and
scholastic performance, attendance record, medical record, etc. We will also
collect information for and in relation to co- curricular matters, such as
outreach activities, as well as extra-curricular activities, such as membership
in cadet organizations, leadership positions and participation and attendance
in seminars, competitions and programs. We will also collect information in
connection with any disciplinary incident, including accompanying sanctions
that you may be involved in.
B. Access
to Information
Your
personal information is accessed and used by MMMA, specifically the Admission
and Marketing, Office of cadet affairs, and Registrar and Records personnel who
have legitimate interest in it for the purpose of carrying out their mandated
duties.
We
use and share your information as permitted or required by law to pursue our
legitimate interests as an educational institution, including a variety of
academic, administrative, historical, and statistical purposes.
Some
examples of situations when we may use your information to pursue our
legitimate interests as an educational institution are as follows:
1. evaluating
applications for admission to MMMA;
2. processing
confirmation of incoming cadets in preparation for enrollment;
3. recording,
generating and maintaining cadet records of academic, co-curricular and extra-
curricular progress;
4. establishing
and maintaining cadet information systems;
5. sharing
of grades between and among faculty members, and others with legitimate
official need, for academic deliberations;
6. processing
financial assistant, grants and other forms of assistance;
7. investigating
incidents that relate to cadet behavior and implementing disciplinary measures;
8. maintaining
directories and alumni records; compiling and generating reports for
statistical and research purposes;
9. providing
services such as health, counseling, information technology, library,
sports/recreation, transportation, safety and security;
10. managing
and controlling access to campus facilities and equipment;
11. communicating
official academy announcements; sharing marketing and promotional
materials regarding academy-related functions, events, projects and activities;
12. soliciting
your participation in research and non-commercial surveys;
C. Sharing
of Information
Some
examples of when we may share or disclose your personal information to others
include:
1. posting
of class lists and class schedules in academy bulletin boards or other places
within the academy;
2. sharing
of information to persons, including parents, guardians or next of kin, as
required by law or on a need-to-know basis as determined by the academy to
promote your best interests, or protect your health, safety and security, or
that of others;
3. providing
academic institutions, companies, government agencies, private or public
corporations, or the like, upon their request, with scholastic ranking
information or certification of good moral character for purposes of admission
4. sharing
information to potential donors, funders or benefactors for purposes of
scholarship, grants and other forms of assistance;
5. distributing
the list of graduates and awardees during commencement exercises;
6. reporting
and/or disclosing information to the NPC and other government bodies or
agencies (e.g., Commission on Higher Education);
7. sharing
information for accreditation and academy ranking purposes
8. responding
to inquiries verifying that you are a bona fide cadet or graduate of the
academy;
9. conducting
research or surveys for purposes of institutional development;
10. sharing
your directory information to the academy’s alumni association;
11. intend
to use your personal information for purposes other than our legitimate
interests
12. publishing
academic, co-curricular and extra-curricular achievements and success,
including honors lists and names of awardees in academy bulletin boards,
website, social media sites and publications;
13. sharing
your academic accomplishments or honors and co-curricular or extracurricular
achievements with academy you graduated from or was previously enrolled in,
upon their request;
14. marketing
or advertising to promote the academy, including its activities and events,
through photos, videos, brochures, website posting, newspaper advertisements,
physical and electronic bulletin boards, and other media;
15. publishing
communications with journalistic content, such as news information in MMMA’s
publications, social media sites and news and media organizations
Data
Protection
We
shall implement reasonable and appropriate organizational, physical, and
technical security measures for the protection of personal data which we
collected.
The
security measures shall aim to maintain the availability, integrity, and
confidentiality of personal data and are intended for the protection of
personal data against any accidental or unlawful destruction, alteration, and
disclosure, as well as against any other unlawful processing
We
only permit your data to be accessed or processed by our authorized personnel
who hold such information under strict confidentiality. We restrict access to
information to just anyone who like to know/obtain such information without
justifiable ground.
Any
data security incident or breach that comes to the knowledge of MMMA will be
recorded and reported as required by law. MMMA will take all necessary and
reasonable steps to address such incident or breach and mitigate any negative
effect of such incident or breach. If there is strong suspicion that an
incident affects your personal information, MMMA will notify you of such
incident in an appropriate manner.
Confidentiality
After
successfully completing your degree program at MMMA and you are already an
alumnus, your personal information remains private/confidential.
Our
employees shall operate and hold personal data under strict confidentiality.
They are required to sign non-disclosure agreements and are have received
training on the company’s privacy and security policies to ensure
confidentiality and security of personal data.
Right
to Privacy
As
provided by the Act, you may object to the processing of your personal data,
request to access your personal information, and/or have it corrected, erased,
or blocked on reasonable grounds. For the details of your rights as a data
subject, you can get in touch with our Data Privacy Officer at contact details
below or at National Privacy Commission at https://privacy.gov.ph/. MMMA
will consider your request and reserves the right to deal with the matter in
accordance with the law.
Contact
Information
If
you have further questions or concerns regarding your privacy rights, this
Consent Form or any matter regarding the Data Privacy Act of 2012, you may
contact our Data Protection Officer through the following details:
The
Data Protection Officer
Tel.
No.: +632 3178093492 or (046)481 4800 local 4914
Email
Address: dpo@mmma.edu.ph
Consent
I
have read this form, understood its contents and consent to the processing of
my personal data. I understand that my consent does not preclude the existence
of other criteria for lawful processing of personal data and does not waive any
of my rights under the Data Privacy Act of 2012 and other applicable laws.
Please enter your verification code found at your email